Unlock Peak Efficiency with SpeedyToolbox Features

1. Comprehensive Job & Project Management

Take full control of your service calls and projects from initiation to completion. Our intuitive job management system simplifies scheduling, dispatch, tracking, and collaboration, ensuring every job runs smoothly and efficiently.

• Detailed Job Information: Store crucial job details including title, description, location, and a unique Job ID. Access everything in one place.
• Integrated Resource Allocation: Link necessary tools and products (materials/parts) directly to jobs, ensuring technicians arrive prepared. Track product quantities and prices per job for accurate costing.
• Job Photo Galleries: Capture and store multiple images for each job. Document work progress, site conditions, completed work, or issues for clear records and client communication.
• Team Collaboration with Comments: Foster seamless communication with job-specific comment threads. Allow team members to share updates, ask questions, and resolve issues in real-time, right within the job context.
• Real-time Field Updates: Enable inline editing for key job fields like title, description, schedule, and assigned technician, ensuring information is always current.

• Advanced Filtering & Search: Quickly find jobs using powerful filters for status, date ranges, assigned technicians, or keywords in job titles and descriptions.
• Effortless Scheduling & Dispatch: Easily create, assign, and view jobs with start/end dates and times. Assign jobs to specific team members and track their progress visually through upcoming, in-progress, or done statuses.

2. Intelligent Product Management

Never lose track of your valuable parts and materials. Manage your product inventory with precision, ensuring availability, preventing shortages, and optimizing stock levels for cost-efficiency.

• Product Inventory Control: Track product quantities, prices, and set low-stock thresholds. Receive alerts to reorder, preventing costly delays and ensuring parts are always available.
• Product Barcode System & Scanning: Automatically generate unique barcodes for products. Utilize mobile scanning for quick identification from lists, efficient stock counts, and inventory updates, reducing manual errors.
• Product Specifications & Tagging: Define custom specifications (e.g., size, model, supplier) and organize products with customizable tags for enhanced filtering, searching, and reporting.

• Product Photo Galleries: Maintain visual records for each product. Upload multiple images for easy identification, showcasing product details, or for quality control.
• Inventory Transaction History: Log all product movements: restocks, sales/usage on jobs, adjustments, providing a complete audit trail for accountability.
• Automated Product Stock Checks: System automatically verifies product stock levels when adding to jobs, preventing shortages and ensuring materials are allocated correctly.

3. Dedicated Tool Tracking

Ensure your valuable tools are always accounted for and ready when needed. Our dedicated tool tracking system helps you monitor tool status, assignments, and maintenance, reducing loss and improving operational readiness.

• Comprehensive Tool Management: Monitor tool status (Available, In Use, Maintenance, Lost) dynamically. Assign tools to specific team members or jobs directly from the tool list.
• Tool Specifications & Tagging: Record detailed tool information and use tags for categorization, facilitating easy search and filtering of your tool inventory.
• Automated Tool Availability Checks: The system automatically verifies tool availability from the list for job schedules, preventing conflicts and ensuring technicians have the right equipment.

• Tool Barcode System & Scanning: The system generates unique barcodes for tools. Utilize mobile scanning for quick check-in/check-out and status updates by referencing the tool's detailed profile.
• Tool Photo Galleries: Keep visual records of your tools. Upload images for identification, documenting condition, or for maintenance records.
• Tool Assignment & Status History: Track tool assignments to jobs and team members, and log status changes, providing a clear history of each tool's lifecycle and usage.

4. Efficient Team Management & Collaboration

Empower your team with the tools they need to collaborate effectively and perform at their best. Manage user access, track assignments, and keep everyone in sync.

• User & Role Management: Add your entire team, assign roles (Admin/User), and control access to features and data. Superusers have full administrative capabilities.
• Team Member Profiles: Maintain detailed profiles for each team member, including name, contact information, and photo. Users can manage their own profiles.
• Clear Task Assignment: Assign jobs and tools to specific team members, providing clarity on responsibilities and improving accountability.
• Automated Onboarding: Welcome emails with password setup for new team members ensure smooth onboarding.
• Secure & Controlled Access: Ensure data security with tenant-based isolation and role-specific permissions.
• Scalable Team Capacity: Manage team member count based on your subscription plan, allowing your software to grow with your business.

6. Insightful Reporting & Comprehensive History

Make data-driven decisions with easy access to operational history and key performance indicators. Maintain a complete audit trail for accountability and optimization.

• Centralized Dashboard Overview: Get an at-a-glance view of critical operations: low stock items, in-progress/upcoming jobs, personal assignments, and for admins, revenue insights.
• Revenue Tracking (for Admins): Visualize monthly revenue generated from products used in completed jobs through an intuitive chart on the dashboard.

• Product Transaction Log: Track all product movements: restocks, sales, usage on jobs, and adjustments, with details on who performed the action and when.
• Historical Product Usage: Access historical data for product usage on jobs, including quantities and costs, for review and analysis.
• Filterable Product History: Easily search and filter product transaction history by date, type, product category, or keywords.

• Tool Status & Assignment Log: Monitor all tool status changes (Available, In Use, Maintenance, Lost) and assignments to team members or jobs, with timestamps and user details.
• Historical Tool Usage & Assignments: Review comprehensive history for each tool, including its assignment record and status changes over time.
• Filterable Tool History: Quickly find specific tool history records by date, status, assigned user/job, or tool category.